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Northwestern University

Additional Pay Requests

Additional Pay, or “Add Pay” is used to pay incremental compensation, in excess of the regular stipend, when a graduate student is in an active, appointed position. 

During the term of the appointed position, students are expected to continue making academic progress towards their degree. TGS oversees Add Pay to ensure that the additional efforts enhance their scholarship. There may also be compliance requirements from external sponsors while graduate students are on a fellowship.

TGS approval is required ONLY if any one of these thresholds are exceeded:
  • Student will work more than 10 hours/week; or
  • Time period of service is more than one month; or
  • Compensation is $600 or more
If thresholds are exceeded and TGS approval is required:

To process Add Pay request through payroll:

Add Pay is processed through an online workflow.  Navigate to the form in myHR. 

(Note:  Additional Pay for graduate students who are in unpaid positions are processed through Special Pay )

If thresholds above were exceeded, you'll be required to upload a Permission to Work form that has been approved and signed by TGS.  Weinberg approval will be applied online.

Your request will then be submitted to payroll.

Training is required for security access.  Contact Chris Tondini for registration information.

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