Weinberg College
of Arts & Sciences

Procedures for Non-Continuing Faculty Appointments

VIEW THE MOST CURRENT INFORMATION ON THE WEINBERG COMMONS (NETID REQUIRED).

Non-continuing and unpaid faculty appointments are generally for a fixed term. Prior authorization through the annual process to request short-term teaching may be required. These appointments include:

• Adjunct Faculty (teaching)
• Artist in Residence
• Lecturer
• Teaching Post Doctoral Fellow
• Unpaid appointments: 
  • Adjunct Faculty (non-teaching)
  • Secondary/ Courtesy 
• Visiting Assistant or Associate Professor
• Visiting Professor

More information regarding appointment types can be found here and in the Human Resources Manual

Short term appointment Requests

Departments and Programs may submit appointment requests to the Dean's Office via the Short Term Appointment Webform by the following deadlines: 

 Procedures for submitting a Short Term Appointment request

• Prior to submitting a request, your department or program's Teaching Resources spreadsheet must be updated to include appointment details. Note that this does not apply to unpaid courtesy appointments. 
• Submit your appointment request via the NEW Short Term Appointment Webform 
  
  • The Smartsheet webform will replace the current Short Term Appointment System
  • Webform launch: Monday, January 11, 2021
  • Training Session Recordings: 
    • Jan. 6th Training Session Recording
    • Jan. 13th Training Session Recording
  • Beginning Monday, January 11, 2021, the current STA System should no longer be used to request appointments. 

Required Materials Upon Webform Submission

1. CV: required for new and courtesy appointments and any reappointment being made three years or more after prior appointment
2. Evidence of Teaching Excellence: required for all teaching requests
3. Faculty Vote: required for all secondary courtesy appointments
4. Overloads requests:
   1. Additional Pay Form 
      1. NOTE: You do not need to collect Dean's Office signatures prior to submitting. Those will be collected upon Dean's Office review and approval.
   2. Documentation of overload approval
   3. Enrollment data that support overload request
5. Graduate Students in years 4-7 where teaching is in addition to a TGS stipend: Graduate Student Permission to Work From 
6. Any other supporting documentation including Dean's Office approval for hiring

Webforms

Short Term Appointment Webform

Family Institute Webform

Boas Assistant Professors & Instructional Postdoctoral Fellows Webform

Overload Webform

Resources

• Short Term Appointment Webform
• Graduate Student Permission to Work From 
• Additional Pay Requests
• PAC Submission Policies and Procedures
• Ad Hoc Graduate Faculty Appointments and Requests

Contact us for questions at wcas-facultyaffairsadmin@northwestern.edu