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Northwestern University

Teaching Faculty Visa-Processing Guide

The Weinberg College Dean’s office facilitates the visa process for all departments and programs listed to the right. Departments and programs not listed are facilitated by the departmental administrative staff of the faculty member’s home department.


Dean's Office immigration Contact

Quinn Leach, Weinberg Dean’s Office

Visa sponsorship and services are available to:

Visiting faculty members typically require one of two types of sponsorship:

However, each circumstance is individualized and one’s particular case and visa must be discussed in consultation with the Dean’s Office and the Office of International Students and Scholars.


  1. Candidate accepts position by submitting signed acceptance documentation to the Dean's Office.
  2. Per offer letter, new candidate is responsible for contacting Quinn about their visa as early as possible. Department is responsible for contacting Quinn about renewals/extensions for employees whose visas have previously not been processed through the Dean's Office.
  3. Quinn will determine the visa type needed and send two emails: one to the corresponding department administrator and one to the incoming faculty to gather required information for the visa request. Department administrator will gather any necessary information from the department chair.
  4. Quinn collects information from incoming faculty and department and prepares requisite forms.
  5. Quinn gathers Dean's signatures and sends completed form to department for signature(s) as needed. Forms then sent back to Quinn for final approval.
  6. Quinn sends complete visa request packet to the Office of International Student and Scholar Services.
  7. Quinn communicates status/updates with department and faculty member until visa process is complete.

Fees and processing times

For an overview on visa types, processing times, and costs, please visit the Office of International Student and Scholar Services website here. For information regarding the timeline for H-1B petitions, please review the Types of H-1B Table

Department deadlines

All application data, job description info, and signatures must be in to Dean’s Office by the following dates:

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