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Prep for Summer Travel (and Work)

Get ready with our checklist!

Now that the temperature is finally climbing, it is a good time to think ahead to your summer plans. What kinds of travel, work, or research will you be doing this summer? Do you know how to access systems from off-campus or how to keep your data secure abroad? We have prepared a checklist of key tasks that will help you keep your data safe and your access to university systems uninterrupted wherever summer takes you.

❑ Purchase a new computer at least three weeks before quarter-end

If you are planning on getting a new computer for the summer, purchase as soon as possible in spring quarter. This will allow the IT team sufficient time to transfer data and set up the computer to your specifications before you leave town. Turn-around time from ordering to deployment is a minimum of 2 weeks. If you will need a new computer before you leave town this summer, start planning now!

Back-up data in Box and CrashPlan

Backing up your data provides insurance against the possibility that your data is lost, stolen, or corrupted. Make sure you have copies of your important documents in Box and that your computer is backing up to CrashPlan. If you will be doing research in a location without internet access, bring an external hard drive or USB drive to use as a secondary back-up. Once you are back on campus, back-up those external drives on Box.

Contact us to encrypt your computer

If your computer is lost or stolen, encryption keeps the data and personal information on your computer from being accessed. Although a thief may have the physical device in their hands, they will not be able to look through your data. Email Weinberg-IT@northwestern.edu if you are interested in having us encrypt your computer. If you had a new computer imaged by us from April 2018 and onward, it was encrypted at that time.

Set up an alternative phone number for Multi-Factor Authentication

If you won’t be traveling with the mobile phone you registered with Multi-factor Authentication be sure to set up an alternative phone number before you leave. Without Multi-factor Authentication, you will not be able to access many essential University systems, including NUFinancials, InfoEd, CATracks, Cognos BI, myHR Self Service, and Self-Service CAESAR. Get more information and access guides to managing your registered phones here.

Configure your Virtual Private Network (VPN)

A Virtual Private Network establishes a secure connection to the Northwestern network. It is required to access Kronos, NUFinancials, and remote desktop access. Get instructions on how to set up yours here.

Choose Eduroam while traveling

When traveling for educational purposes, choose the Eduroam network at participating institutions. Students, staff, and faculty can use their NetID credentials to access wireless at other Eduroam institutions.

With a bit of planning in spring quarter, you can transition into summer with your data secure and your access to Northwestern systems uninterrupted. Northwestern IT has assembled additional travel tips to help you before, during, and after travel. We wish you a fun, productive, and exploratory summer!

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